Getting People to Answer

What do you do when people in the workplace ignore you, even though you need them for work? How can you use influence when you don’t have raw power, to get answers?

A Navy Lieutenant Commander (LCDR) came into my office recently. “Sir, I have emailed Lt. Col X several times and she hasn’t answered yet. All I get is radio silence. Could you help?” This young officer was voicing a concern that I hear frequently; someone that they are trying to work with, or get something from, wasn’t answering. Or at least they weren’t answering fast enough to suit us at higher headquarters. When faced with such a problem, many junior staffers go to the Boss, hoping that he or she will contact the person and get immediate results. Sometimes if the issue is urgent that is the right approach. Sometimes even going directly to the boss of Lt. Col X is the best approach. Often, however, it is better for the junior staffer to get the information themselves, and there are many ways to do that. I have been faced with similar problems in the past and have learned the hard way that, unless the issue is urgent, I need to exhaust my options for resolving problems, such as radio silence from someone I am supposed to work with, before going further up the chain.

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Formal Business Visits and Town Halls

How to have the most effective visits to outlying sections in your business, and how to have the most effective town hall meetings with stakeholders.  

Management gurus since the 1970s have taught leaders to “manage by walking around (MBWA)”; getting out of the office and into the workplace to see for themselves what was going on in their organization. It is a very old idea. Generals such as Napoleon Bonaparte and business tycoons such as Henry Ford were legendary for getting first-hand information about their organization and its environment, but MBWA has been around since before Moses walked among the people of Israel during the Exodus (c. 1400 BC).

Most MBWA is informal, with the boss walking from department to department or store to store, meeting people, talking, and most importantly listening to them. There are times, however, when leaders need to interact with their organizations and with other organizations more formally. My leadership team in the Joint Task Force – National Capital Medicine (later National Capital Region Medical Directorate (NCRMD), part of the Defense Health Agency), routinely met with leaders and workers at military hospitals and clinics throughout our market. We also visited Federal Facilities such as the Veteran’s Administration, and major regional partners including the hospitals and clinics of the Johns Hopkins, Medstar and INOVA systems. Sometimes formal trips to universities and other non-medical facilities were required, and often my team and I addressed groups of stakeholders in a town hall or public forum.

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Briefing Senior Leaders

How to brief (make a presentation to) your boss

By Mark D. Harris

One of the most daunting tasks faced by junior officers in the military, and subordinates in any organization, is how to formally communicate with their boss and other senior leaders. Some senior leaders are easy to communicate with; they welcome open discussion and make those briefing them comfortable. Others are hard to communicate with, and as people progress up the ranks they find that senior leaders become harder and harder to brief.

This is not because senior leaders are bad people morally, they are certainly not worse than others on average. It is not because they are stupid or lazy; senior leaders have to be relatively intelligent and ambitious or they wouldn’t make it to senior levels. Rather it is because they are very busy people who don’t have time for the unprepared, the uninterested, the verbose, and the comic. They expect their subordinates to bring them trustworthy information, problems and solutions. Such leaders don’t have the time or the ability to double the information they are given, and they can’t fix everything, regardless of their position.

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In Praise of the Battle Rhythm

A battle rhythm is an organizational schedule, but it is more. The battle rhythm is made for each subunit and nested into the rhythm of the whole organization. 

A few weeks ago a small group of leaders in my directorate approached me asking to change the meeting schedule. Some of their employees had been concerned about the amount of time that they spend in meetings, a concern of us all, and had devised a way to improve the situation. I heard them out and then approved the change on a trial basis. Word went out to all of our employees. The new schedule didn’t last long, however, because our Commanding General (CG) needed to make a change at his level which invalidated ours. Now we needed to reverse course and let everyone know. Confusion abounded; even my executive assistant wasn’t sure what she should do and when.

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Learning Many Ways to Communicate

Communication is critical in success in life. The wise will do it well. Language, music, and a host of other techniques. For fun, how many of you can read Morse Code? Read on!

By Mark D. Harris

(- …. . .. — .–. — .-. – .- -. -.-. . — ..-. .-.. . .- .-. -. .. -. –. — .- -. -.– .– .- -.– … – — -.-. — — — ..- -. .. -.-. .- – .)

(- …. .  .. — .–. — .-. – .- -. -.-. .  — ..-.  .-.. . .- .-. -. .. -. –.  — .- -. -.–  .– .- -.– …  – —  -.-. — — — ..- -. .. -.-. .- – .)

In the popular movie Star Wars, the protocol droid C3PO boasts that he is programmed to use over six million forms of communication. His skills come in handy for Luke Skywalker, Han Solo, Princess Leia, and the other characters trying to save the galaxy from the evil Empire. From Ewoks to Jabba the Hut, C3PO plays a major role in the final outcome.

In real life we often assume that communication is easy and we consider ourselves masters at it. In truth, however, communication is fraught with opportunities for misunderstanding. We often assume that our language, written and spoken, is the best and the others should learn it. In fact, each language is stronger for some tasks and weaker for others, just like people. Further most others will not learn our language, whatever its virtues. If we wish to speak with these people, we need to learn how to communicate with them. This article will discuss ways of communicating with others, and the importance of doing so.

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